PromptPayPlanner Salary Planning Compensation Software by Prompt Incorporated

PromptPayPlanner Rewards Planning and Administration Software integrates all levels of management with your compensation objectives. Your compensation guidelines control merit, lump sum, bonus, incentive, stock options, and any other company-designed program.

PromptPayPlanner is unsurpassed at monitoring expenditures, averages, percent receiving, etc. and interfaces directly with your HRIS/Payroll systems. Other features include ad hoc reporting (simple and advanced), exporting, graphs, PDF output, easy-to-use Query, database encryption security, our ‘What If” modeling tool and more!

Each manager's direct-reports appear in spreadsheet fashion for fast sorting by any criteria, data-entry, or reporting.
All required decision-making information is instantly available.
Pay decisions are validated against pre-configured rules instantly, and instant reports reflect actual spending across the organization.
Each management decision is automatically available to the next higher level
Real-time Budget & Equity monitoring drastically reduces the time required by all involved.

PromptPayPlanner aligns all levels of management with your compensation objectives.

Your guidelines control merit, lump sum, promotions, bonus, incentive, stock options, and any other company-designed program; all managed in your user-defined full window grid which monitors expenditures, averages, percent receiving and other important summary statistics quickly and with ease.

PromptPayPlanner gives you global access to your confidential information. You may use your corporate network to host from a Microsoft SQL Server or Oracle database, or, we can host. Either way, PromptPayPlanner interfaces directly with your HRIS/Payroll systems.

Human Resource Compensation Professionals and all management levels across the enterprise use PromptPayPlanner during annual salary budgeting and throughout the year for modeling Pay and Benefits scenarios.

PromptPayPlanner gives organizations of any size a competitive advantage in the market by managing compensation programs to fit current ranges and trends, resulting in more effective recruitment and retention of employees.

PromptPayPlanner Is Complete

PromptPayPlanner supports multiple currencies and is complete with instant reports, two ad hoc reporting tools (simple and advanced), import/export (15 formats), graphs, and PDF outputs, and table-based administrative configuration.

Monitor expenditures, averages, percent receiving and other important summary statistics quickly and with ease.

Get global access to your information and interface directly with your HRIS/Payroll systems.

Use PromptPayPlanner throughout the year.

We configure PromptPayPlanner to reflect your compensation programs.

Why is PromptPayPlanner better than using spreadsheets?

Using spreadsheets to administrate compensation programs is a cumbersome time consuming task. PromptPayPlanner is an excellent alternative!

PromptPayPlanner presents employee information to each manager in your organization in a spreadsheet-like format and/or single page employee views.

Plus, there are many extras built in to ensure that managers only see their employees, follow your compensation guidelines, manage their budget dollars wisely and ensure equity with useful reports.

The “roll up” to each successive layer of management is done automatically by PromptPayPlanner and eliminates the tedious task of fixing adjustments made by managers on their individual spreadsheets and then merging the many spreadsheets into one.

How secure is our confidential information?

Database encryption when enabled, protects your data from unauthorized users who might be able to view the database “behind the scenes.”

What pay programs can be accommodated?

Your guidelines control Merit and/or Base Pay Increases, Incentive, Stock Options, Restricted Stock Grants, Lump Sums, Promotions and any other company-designed variable pay program.

Can performance ratings and appraisals be included?

Yes - performance ratings and the actual appraisal form for your company can be included.

Can screens, calculations and reports be configured to meet our unique compensation program requirements?

Yes – the key feature of PromptPayPlanner is our ability to configure the screens, calculations and reports to meet your organization’s unique compensation program requirements. We work with you during the configuration phase of the implementation to meet your needs and the cost is part of the initial purchase price.

How long has this product been in use?

Prompt>, Inc. incorporated in 1988 as a specialist in Human Resource Information Systems. Clients varying needs led to several versions of PromptPayPlanner in the mid- 1990’s. The current version available today was initially developed in 2003 with particular attention paid to security and a modular design that can easily accommodate your requirements.

What query and reporting tools are available for knowledgeable users?

There are several tools available. Our Query tool allows you to select employees based on criteria for any column of information. Our Create a Report feature allows you to select columns for a simple report or for exporting out to a spreadsheet.

The Report Generator is a fully featured reporting tool, similar to Crystal Reports or MS Access.

What type of Help Assistance is available within PromptPayPlanner? Is user training required?

On screen Help is available and can be modified by any designated PromptPayPlanner Administrator. In addition, a User Manual is available for viewing on screen and printing as an Adobe PDF.

User training is normally accomplished during training for your compensation program. Our experience shows that new users can log in and be productive with only the on-screen Help assistance available to them.

Can I Model increases and see the effect on expenses?

Yes – PromptPayPlanner models the effect of increases immediately as managers enter their salary actions. We’ve gone one step further with our What If feature which is designed for modeling increases for the entire employee population. You may create several schemes with comp-a-ratio ranges to estimate the effect of increases on your bottom line. Reports and graphs are available to view the results, providing quick answers to your senior management.

PromptPayPlanner^® is Intelligent

Real-time analytics of spending, budget totals and averages for equity reviews.
All managers review their direct-reports AND/OR their entire employee population.
Anniversary AND/OR interval planning throughout the year -- any time.
Instant calculation results based on your compensation program variables.
Easy-to-use, one-button "What-If?" projection modeling and graphing.
Executive presentation charts and graphs in PDF format.

PromptPayPlanner^® is Easy to Use and Administrate

Intuitive Screens - training NOT required, but help tips and suggestions are available on-line.
Database update protection on every task.
Administrative Tab lets you control data exports, calculation behaviors and "What-If?" analysis right on your desktop.

PromptPayPlanner^® is Efficient

Extremely fast, collaborative data entry with unlimited columns and rows through the spreadsheet-like Department Tab, or, through the Employee Tab, one employee at a time.
Hide & Seek quickly locates employees and enables selection tagging for reports.
Custom Query results are instantly reflected on all screens, reports and graphs.

Proven Reliability

First released in 1996.
Collaboration across the Enterprise for 200 or 50,000+ employees.

PromptPayPlanner was envisioned in the mid 90’s at a Fortune 100 property and casualty insurance firm. Departmental and HR managers sharing spreadsheets across the organization recognized that they were behind the technology curve in terms of costs and efficiencies.

While the MS Windows platform was common throughout the organization, cost-effective and reliable enterprise-wide network access was not yet a reality. Remote field offices were islands. The first PromptPayPlanner implementation allowed these managers to enter increases in user-friendly interactive data entry grids and to exchange information in a fraction of the time using encrypted, password-protected floppy disks and FedEx overnight delivery.

When network access was extended to remote offices, the PromptPayPlanner data exchange module was revised to enable information sharing using our automatic and highly secure encrypted file transfers over-the-wire.

In 2002, with the adoption of cost-effective and reliable enterprise-wide SQL Server and Oracle database access, PromptPayPlanner was redesigned on a foundation of proprietary database encryption.

In 2006, a comprehensive rewrite delivered a most comprehensive, real-time, user-friendly interactive data entry grid-based compensation salary planning software system.

Version 6, completed in 2008, includes point-and-click selection and management processes, secure email notifications; optimized and scalable for global organizations of any size.

Ask us about or secure hosted database solution.

The Costs of the Manual Review Process*
without PromptPayPlanner^®

Human Resources, Manager and Senior Management spend 1/2 hour (combined) per employee.

Based on 10,000 Employees

*A typical Manual Review Process Using Spreadsheets, etc.

HR fills out and emails forms to managers.
HR sends reminders if no action is taken by due date.
Managers evaluate employees, complete and return forms to HR.
HR obtains approval from Senior Management.
HR enters increases into HRIS/Payroll system.
If late, a retroactive increase requires manual intervention.
Real-time Budget & Equity monitoring is NOT possible.
Based on an average cost of $23/hour for HR/Mgr/Sr. Mgr, and 10,000 employees, that's $23 x 10,000 employees/one review per year =

Approximate Process Cost of $115,000
without PromptPayPlanner^®

Save With PromptPayPlanner^®

Using PromptPayPlannereach manager can spend less than one minute for each employee...

Based on 10,000 Employees

Each manager's direct-reports appear in spreadsheet fashion for fast sorting by any criteria, data-entry, or reporting.
All required decision-making information is instantly available.
Pay decisions are validated against pre-configured rules instantly, and instant reports reflect actual spending across the organization.
Each management decision is automatically available to the next higher level
Real-time Budget & Equity monitoring drastically reduces the time required by all involved.

Save With PromptPayPlanner^®
Approximate Process Cost of $4,000
With PromptPayPlanner^®

PromptPayPlanner® is Both Highly Configurable and Portable!
PromptPayPlanner will meet your changing needs year after year. Our expertise, extensive library of programming tools, and modular design give us the flexibility to pre-configure your installation to your unique guidelines and programs. Robust administrator tools enable custom screen content, work flows, report outputs, and imports and exports.

Smart Client Deployment
PromptPayPlanner can be deployed via the internet and easily connects to local or remote databases. Ask us about or secure hosted database solution.

PromptPayPlanner is "Green" Software
(No Installation Necessary)
Files are simply and safely copied to your PC.

Intranet - Internal Network Deployment
You can have your customers up-and-running in minutes with our small footprint, non-intrusive setup process.

Database Encryption
When enabled through the Administrator tools, database encryption provides a definite security advantage in the marketplace.

Prompt> Incorporated Confidentiality Standards

Our software development networks and the associated backup devices are secure islands, and have NO DIRECT CONNECTIONS to the outside world (no wireless, no internet, no dial-up); and they are NOT accessible by our other corporate networks.

Confidential customer-specific information is encrypted when stored on-site for the duration of the software development cycle.

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